Board Effectiveness Survey

In advance of the Board Development Day on 22nd September, we have prepared two surveys to assess our general effectiveness as a Board and guide our discussions on the day.  In order for us to compile the results, please complete the survey by 6pm on Thursday 21st September.  Both surveys are below.


Survey 1 - Board Self Evaluation:
focusing on the Board in general and your views on its effectiveness;

Survey 2: - Director's Self Evaluation:
allows you to consider your contributions to the board and an opportunity for you to think about what your contributions might be over the next year.  


Board Self Evaluation

Name *
Survey 1 - Board Self Evaluation
Please tick the box that you think best describes your answer. *
Please tick the box that you think best describes your answer.
1. The roles of the Board and Staff are defined & respected, with the Staff delegated as the manager of the organisation's operations and the Board focussed on policy & planning.
2. The Board of Directors acts as governing trustees of the organization on behalf of the community at large and funders while carrying out the organisation's mission and goals. To fully meet this goal, the Board of Directors must actively participate in the planning process.
3. The Board ensures that the board remains appropriately diverse with respect to e.g. gender, sexual orientation, ethnicity, culture, economic status, age, disabilities, skills and/or expertise.
4. The Board members receive regular training and information about their responsibilities.
5. New Board members are orientated to the organisation, undertaking a period of induction including the organisation's mission, policies, and programmes, as well as their roles and responsibilities as Board members.
6. Board organisation is documented with a description of the Board and Board committee responsibilities.
7. The Board has a Board operations manual, including review processes.
8. The organisation has at least the minimum number of members on the Board of Directors as required by the Articles.
9. The organisation's Articles are fit for purpose.
10. The Articles include: a) how and when notices for Board meetings are made; b) how members are elected/appointed by the Board; c) what the terms of office are for officers/members; d) how ineffective Board members are removed from the Board; e) a stated number of Board members to make up a quorum when required for key decisions.
11. The Board of Directors reviews the Articles annually.
12. The Board has a process for handling urgent matters between meetings.
13. The organisation maintains a conflict-of-interest policy and all Board members and staff review and/or sign to acknowledge and comply with the policy.
14. The Board has an annual calendar of meetings. The Board also has an attendance policy such that a quorum of the Board meets at least quarterly.
15. Meetings have written agendas and materials relating to significant decisions are given to the Board in advance of the meeting.
16. The Board is appropriately managed (e.g. Chair and Vice Chair) and works well together.
17. The interface between the Board and Staff works well.
Please use the space below to provide any further information if you wish.

Director's Self Evaluation

Name *
Survey 2 - Director's Self Evaluation
Please tick the box that you think best describes your answer. *
Please tick the box that you think best describes your answer.
1. I have full and common understanding of the roles and responsibilities of a Board.
2. I have an understanding of my role as a Trustee and how best to serve the company.
3. I always respond to board communications in a timely manner.
4. When opportunities present themselves with funders or potential clients, I have enough of an understanding of the company's projects and aims to represent the company appropriately.
5. I understand Shaper/Caper's mission and its programmes.
6. The structural pattern (board, committees, director, staff and volunteers) is clear, including delegation of authority.
7. I understand the strategy and aims behind the business plan.
8. The Board has clear goals and actions resulting from the business plan.
9. The Board makes policy-related decisions which effectively guide operational activities of staff.
10. The Board receives regular reports on finances, budgets, programme performance and other important matters.
11. The Board helps set fundraising goals and is actively involved in fundraising.
12. I take an active role in fundraising for the company.
13. I take an active role in promoting the company on social media and within my networks.
14. I effectively represent Shaper/Caper to various stakeholders and prospective clients.
15. The Board meetings facilitate focus and progress on important organisational matters.
16. The Board regularly monitors and evaluates progress toward strategic goals and programme performance.
17. The Board regularly reviews the organisation's performance against peer benchmarks.
18. The Board has approved comprehensive HR policies which are fit for purpose.
19. Each member of the Board feels involved and interested in the Board's work.
20. Each member of the Board is effective in their role on the Board.
21. The Board has identified all the the necessary skills, stakeholders and diversity needed to be effective.
22. All necessary skills, stakeholders and diversity are represented on or available to the Board.
23. The Board has enough time and resources to be effective.
Name five things you are going to bring to the board in the next year. i.e. a skill of yours that we haven't tapped into yet, leading on a particular area or committee, a new approach, establishing a new network, make new connections or partnerships for the company etc.
Please use the space below to provide any further information if you wish.
Please list the three to five points on which you believe the Board should focus its attention in the next year. Please be as specific as possible in identifying these points.